# Check an RFP response before you submit it: scoring guide Check a response to a request for proposals against every mandatory item, every judged criterion and every attachment, test its figures against your own records, and get a ready, ready after fixes or not ready verdict with a fix list that you decide on. ## How to use it 1. Run the template on your own material, or take an answer you already have. 2. For each criterion below, read the answer against the two lines and tick one: meets or does not meet. Quote what you saw. 3. A criterion marked "checked by you" is yours to mark. An AI cannot meet it for you. 4. Count the ticks for meets, out of 16. Fix the first criterion that is not met and run the guide again. ## The guide ### 1. Every Item Quotes The Call A plain rule you can check by eye. - Meets: Every item in the table is found word for word in the call. - Does not meet: An item has been reworded, merged with another or is not in the call. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 2. Every Answer Quotes The Response A plain rule you can check by eye. - Meets: Every answer in the table is found word for word in your response, or says None found. - Does not meet: An answer has been reworded, joined from two places or taken from outside the response. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 3. Every Coverage Cell Is One Of The Three Allowed Words A plain rule you can check by eye. - Meets: Every Coverage cell says covered, partly covered or not covered. - Does not meet: A Coverage cell says something else, such as mostly or fine, or is empty. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 4. Every Verdict Is One Of The Three Allowed Words A plain rule you can check by eye. - Meets: Every Verdict cell says matches, differs or no record. - Does not meet: A Verdict cell says something else, or the verdicts are filled in without looking at your records. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 5. No Number Appears That The Call, The Response Or The Records Do Not Have A plain rule you can check by eye. - Meets: Every number in the verdict, the Check Yourself line and the fix table is also in the call, your response or your records. - Does not meet: The fix table has a number that none of them has, such as a new total or a step number. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 6. Every Type Is One Of The Five Allowed Words A plain rule you can check by eye. - Meets: Every row has must, judged, format, form or deadline in the Type column. - Does not meet: A row has another word, or the Type cell is empty. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 7. No Requirement In The Call Was Skipped Checked by a second AI prompt. - Meets: Every sentence in the call that holds must, shall, required, attached, a weight or a due date has a row. - Does not meet: A requirement in the call has no row. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 8. Each None Found Was Searched For Checked by a second AI prompt. - Meets: No row marked None found has an answer anywhere in the response. - Does not meet: A line in the response answers an item that was marked None found. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 9. Every Backed By Cell Is One Of The Three Allowed Phrases A plain rule you can check by eye. - Meets: Every Backed By cell says record, claim only or not needed. - Does not meet: A Backed By cell says something else, or is empty. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 10. Every Covered Row Is Backed By Words In The Response Checked by a second AI prompt. - Meets: Every covered row has words in the response behind each thing the item asks for. - Does not meet: A row is marked covered but a thing the item asks for has no words. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 11. Every Total Was Recomputed Checked by a second AI prompt. - Meets: Every total in the response has its sum shown, and the sum is right. - Does not meet: A stated total has no sum, or the sum is wrong. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 12. Every Record Quote Is In Your Records Checked by a second AI prompt. - Meets: Every record quote is word for word in your records. - Does not meet: A record quote has been reworded or is not in your records. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 13. The Line About Reading The Flagged Parts Is There A plain rule you can check by eye. - Meets: The line about the verdict coming from the checks, and about reading the flagged parts yourself, is there word for word. - Does not meet: The line is missing or has been changed into a claim that the response is safe to submit. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 14. Every Problem Has A Row Checked by a second AI prompt. - Meets: The fix table has one row for each problem the judgment and the records raised. - Does not meet: A problem has no row, or a row stands for something no table raised. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 15. The Verdict Follows The Written Rule Checked by a second AI prompt. - Meets: The verdict is Not ready if a must item is not covered, a figure differs or a form is not covered, Ready after fixes if any other row was raised, and Ready by these checks if none was. - Does not meet: The verdict breaks the written rule. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ### 16. A Person Decides Whether To Submit, Hold Or Fix Checked by you. - Meets: You checked the deadline and the length rule, counted the pages, confirmed the forms are attached and signed, and decided which figure is right where two differ. - Does not meet: You submit the response on the verdict alone. - Your mark: [ ] Meets [ ] Does not meet - What you saw: ## Your result Met ___ of 16 --- From Logic Lab (logiclabhq.com). Free to use and adapt, with credit.