TemplatesAnalyze

Turn meeting notes into decisions and actions

Turn rough meeting notes into a clean list of what was decided and who will do what by when, with each item tied to the line in the notes it came from.

  • Who it is for: Anyone who takes or receives meeting notes, such as team leads, coordinators and assistants.
  • Time: 5 minutes

Download it, in the format you use

  • Prompt chain

    Copy each step into ChatGPT or Claude, one after another.

  • Checklist

    Follow the steps and tick off the checks by hand.

  • Claude skill

    A folder Claude loads, so it follows the steps by itself.

  • n8n file

    Import into n8n and connect your own AI account.

Open in the Editor

The steps, and the check on each

  1. Step 1: Pull out decisions and actions

    Find every decision and every action in the notes, and copy the line each one comes from.

    Hands back: Two tables, one of decisions and one of actions, each row with the line it came from.

    Check:Every quote is really in the notes

    Counted automatically. If it fails, the step runs again.

  2. Step 2: Flag missing owners and dates

    Mark any action with no owner or no date so someone follows it up.

    Hands back: The same tables, with a Follow up column on every action.

    Check:Every action has an owner and a date, or is flagged

    Counted automatically. If it fails, the step runs again.

  3. Step 3: Write the record to share

    Turn the tables into a short record people can read and act on.

    Hands back: A short meeting record with decisions, actions and a list of gaps to follow up.

    Check:The record still matches the notes

    You check this one. If it fails, it is flagged for you.

After the last step

  • Check:Nothing was added that is not in the notes

    A second look by the AI. If it fails, the step runs again.

What you need first

  • Meeting notes(needed)

    Paste the notes or transcript as they are. Messy is fine.

  • Meeting name and date(optional)

    For the heading of the record, for example "Weekly ops call, 14 Oct".

Ways to adapt it

  • If your team tracks actions in a tool, change the record step to return one line per action in the shape your tool imports (for example a spreadsheet row).
  • If your notes come from an automatic transcript, add a first step that removes filler words and speaker labels before pulling out items.
  • If you only need actions, delete the Decisions table from the first and last steps.
  • Change NOT STATED and FLAGGED to the words your team already uses, but change them in every step and in the checks too.

Change any step or check in the Editor, then download it again.

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Plan

Last tested
October 5, 2026
Works with
ChatGPT, Claude, n8n 2.20
Version
1.0
What changed
First release.

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