AI workflows for HR and people teams
HR work is words about people, and an unfair or wrong word costs someone a job or a fair hearing. These seven templates cover the writing, reading and marking that fill an HR week, and each one has checks that quote the evidence and hand the final call to you.
What this looks like in your week
- Writing a job description where every requirement ties to a duty, and wording that could put people off is flagged.
- Drafting interview questions that are job-related, the same for every candidate, and screened for protected topics.
- Turning meeting and one-on-one notes into decisions, actions with an owner and a date, and open questions.
- Finding what staff keep saying in open survey comments and exit feedback, with a quote for every theme.
- Taking names and personal details out of a text before it is filed or passed on.
- Marking applications or work samples against a written rubric, with the evidence quoted for each mark. Some places have rules for using AI to assess candidates, so check with your HR or legal team first.
- Rewriting a policy or a notice for a different reader, such as new hires or managers, without changing what it says.
7 templates for HR and people teams
Start with the first task if you are unsure. Each link opens the version for HR and people teams where one exists, or the general template.
- Write a job description
Turn your notes on a role into a job description where every requirement ties to a duty, must-haves and nice-to-haves are kept apart, and wording that could put off qualified people is flagged and fixed.
Every requirement ties to a duty; wording that could put people off is flaggedAbout 15 minutes.
- Draft interview questions
Turn a job description into one set of job-related interview questions that every candidate gets, each tied to a duty, with what a good answer includes and a check that no question touches a protected topic.
Every question ties to the job description; protected topics are flaggedAbout 15 minutes.
- Turn meeting notes into decisions and actions
Turn rough meeting notes into a clean list of what was decided and who will do what by when, with each item tied to the line in the notes it came from.
Every action has an owner and a date, or is flagged; every item quotes its noteAbout 5 minutes.
- Find themes in comments or interview notes
Read a set of comments, survey answers or interview notes, label each one, group the labels into themes, then count each theme and back it with two real quotes.
Each theme has a count and two quotesAbout 15 minutes.
- Remove personal information
Find the personal details in a text, swap each one for a placeholder, change nothing else, and get a short list of what a person must still check before the text goes anywhere.
No listed detail is left in; nothing else was changedAbout 10 minutes.
- Score work against a rubric
Score a piece of work against a written rubric, one criterion at a time, quote the evidence for each mark, and say what would reach the top level, using only the rubric you give.
Each mark quotes the work and follows the rubric's own wordsAbout 15 minutes.
- Rewrite for a different reader
Pull out the facts that must not change, work out what the new reader needs, rewrite the text for them, then check that every fact made it across and nothing new crept in.
Every fact is checked across; no number added or changedAbout 10 minutes.
Your learning path, in five steps
Watch, practice, use a template, make it yours and set it up once. Mark a step done and this browser keeps your place.
- 1WatchTake a template into n8n (1 min)
Watch a template exported as an n8n file and brought into n8n.
- 2PracticeSpot the mistake in a policy memo
Find the three mistakes planted in an AI summary of a leave policy.
- 3UseScope a job before you start
What is in, what is out, what done looks like and when to stop, on one page.
- 4Make it yoursHow-to guide builder
Turn something you do into a guide, in your browser.
- 5Set upHand off a task to someone else
A plain hand-off with the materials, the steps and the questions a new reader would ask.