Templates For construction project admin teams

Check every requirement is covered, for construction project admin teams

Go through a list of requirements one at a time, find where your document answers each one, and get a short list of the gaps to close before you submit, without inventing any missing detail.

This is the version for construction project admin teams. The steps and checks are the same as in the general template; each prompt carries one added line about your setting, and the examples are from your kind of work.

Sample results: runs and scores on this page are illustrations while testing is set up. How we test

Bring: The requirements, Your document

Use This TemplatePrepare a prompt for your own AI chat.

Who it is for: Project coordinators and assistant project managers who check a submittal, a bid or a daily report against what the specification or the bid package requires before it goes out.
Time: 15 minutes

Edit this version

Other Formats and Files

The Step 1 chat prompt under Use This Template is the quick start. Choose a full prompt chain, checklist, Claude skill or n8n file when that destination fits your work. Checked Instructions, below, run the whole job with a hard check after every step.

Choose one format

Prompt chain
Copy each step into ChatGPT or Claude, one after another.
Checklist
Follow the steps and check off the checks by hand.
Claude skill
A folder Claude loads, so it follows the steps by itself.
n8n file
Import into n8n and connect your own AI account.

This job also comes as Checked Instructions: the whole job in one set, with a hard check after every step. See the Checked Instructions on the general template.

Using a download:How to use this in n8n How to install a Claude skill

The same job, with and without the template

Sample

This comparison uses the Typical sample. Try an input below for a result guide matched to each sample.

One plain prompt

Check whether my window submittal meets all of the requirements and tell me what is missing. (The same requirements and submittal note are pasted below.)

Your submittal meets most of the requirements.

Product data: met. Sheets are attached for the window types.
Shop drawings: met. Sheets S-1 to S-4 show sizes and anchors.
Glass type and U-factor: met. The glass is double-pane low-e.
Color sample: met. A sample is on the way.
Lead time: met. 14 weeks.
Installation instructions: not clear.

The only gap is the installation instructions.

Problem:It counts the product data, the glass and the color sample as met, calls the installation instructions 'not clear' and reports only one gap.

With this template

Result: 6 requirements checked: 2 covered, 3 partly covered, 1 not covered.

Gaps to close

Swipe sideways to see all columns

#	Requirement (quote)	What is missing	Where to add it
1	"include product data for each window type"	Product data is attached for types A and B, but not for type C.	In the attachments, next to the type A and B sheets
3	"state the glass type and its U-factor"	The glass type is given, but the U-factor is not stated.	In the sentence about the glass
4	"include a color sample"	The note says a sample will be sent next week, but none is included.	In the attachments, or a note when it ships
6	"include the manufacturer's installation instructions"	The submittal does not mention installation instructions.	A new attachment

Covered

"include shop drawings that show sizes and anchors"
"state the lead time in weeks"

Check:Every requirement is quoted word for word: Six requirements, each with what the document must show.
Check:Every passage is quoted word for word from the document: Six rows: five source passages and one None found (the installation instructions).
Check:Each requirement is marked covered, partly covered or not covered: Six judgments, each one of the three allowed words: 2 covered, 3 partly covered, 1 not covered.
Check:Every gap row is filled in: Four rows under Gaps to close, each with all three cells filled.
Check:Every requirement in the gap list is in the requirements word for word: Four quoted requirements: numbers 1, 3, 4 and 6.
Check:The counts add up to the judgments: The Result line says 6 requirements, 2 covered, 3 partly covered and 1 not covered; the table has four rows, one for each requirement that is not fully covered.
Check:No gap is filled with a detail nobody gave: No row states or suggests a figure, product or date; each says only what is missing and where it belongs.
For your read:You decide which gaps matter: Does the missing U-factor matter to the architect who set the requirements, and is a sample on the way enough for the reviewer?

Use This Template

Add your material below. Logic Lab prepares Step 1; you copy it into your own AI and check the answer there. The site does not run the workflow.

Example materialSample

Choose a sample

Typical: Window submittal against a specification sectionEasy: Daily report against a three-line checklistTricky: Subcontractor bid against a bid package

Three plain requirements that the daily report meets in full, so the gap list is empty.

The requirements (needed)Your document (needed)

Step 1 Chat Prompt

Review the exact prompt, then paste it into your own AI. For later steps, use the chat chain in Other Formats and Files.

You are a careful reader who turns a list of requirements into items that can be checked one by one.
The requirements come from a construction document, such as a specification section or a bid package, and the response is a submittal, a bid or a report that must answer each one.

Your task is to list every requirement and say what the document must show to meet it.

The requirements:
The daily report must show the date. It must list the weather. It must give the number of workers on site.

Rules:
- One row for each requirement. If one sentence asks for two things, keep it as one row and name both things in the last column.
- Quote the requirement from the text above word for word, as short as you can while keeping its numbers and conditions. Do not reword it.
- In the last column, write what a reader could look for in the document: a number, a name, a date, a method or a promise. Use only what the requirement asks for.
- Do not add a requirement the text does not make. Do not look at any document yet.

Return one markdown table and nothing else:
| # | Requirement (quote) | What the document must show |

Send to AICopy and open ChatGPTCopies this result and opens a blank chat. Paste and review it there.

Before Step 2, check: Every requirement is quoted word for word.

What This Sample Should Produce

The date, the weather and the worker count meet the three stated requirements. The missing-items list should be empty.

A result guide for this invented input, not an AI reply.

Want to see where the materials, steps and checks fit? Watch the general template being built.

The steps, and the check on each

Step 1: List each requirement and what it asks for
Split the requirements into separate items, quoted word for word, and say what the document must show for each.
Hands back: A numbered table of the requirements, each quoted and with what the document must show.
Check:Every requirement is quoted word for word
A plain rule. If it fails, run the step again (the n8n file does this for you).
Step 2: Find where each one is answered
For each requirement, quote the words in your document that answer it, or say that none do.
Hands back: A table that puts a quoted passage from the document beside each requirement, or None found.
Check:Every passage is quoted word for word from the document
A plain rule. If it fails, run the step again (the n8n file does this for you).
Step 3: Judge each requirement
Compare what each requirement asks for with the passage found, and say what is missing.
Hands back: A table that marks each requirement covered, partly covered or not covered and names what is missing.
Check:Each requirement is marked covered, partly covered or not covered
A plain rule. If it fails, run the step again (the n8n file does this for you).
Step 4: Write the gap report
Turn the judgments into a count, a list of gaps with where each should be added, and a list of what is covered.
Hands back: A report with a count line, a table of gaps and a list of the requirements that are covered.
Check:Every gap row is filled in
A plain rule. If it fails, run the step again (the n8n file does this for you).

After the last step

Check:Every requirement in the gap list is in the requirements word for word
A plain rule. If it fails, run the step again (the n8n file does this for you).
Check:The counts add up to the judgments
A second look by the AI. If it fails, run the step again (the n8n file does this for you).
Check:No gap is filled with a detail nobody gave
A second look by the AI. If it fails, run the step again (the n8n file does this for you).
Check:You decide which gaps matter
You check this one. If it fails, it is flagged for you.

What you need first

The requirements(needed)
Paste the requirements exactly as they were given to you, in the order they appear.
Your document(needed)
Paste the full text of the document that has to meet the requirements, as it stands now.

Ways to adapt it

This template checks your document against the list as written. It cannot tell whether a requirement is reasonable, and it does not know requirements that were given to you out loud.
If the requirements come with weights or must-have marks, paste them into the requirements text and add a column for them in the list step.
If a requirement depends on something outside the texts, such as a date or a page limit, the template marks it partly covered and says what is needed, so check that one yourself.
To change the coverage words, change them in the judge step's rules and in its check, both.
For a long list of requirements, run the template on one section of the list at a time.

Change this version in the Editor. Its added context stays in every prompt and the general template stays separate.

Notes for construction project admin teams

Judge only what the response says. A line like 'sample to follow' with nothing shown is partly covered at most. 'Not covered' is only for a requirement with no passage at all.
A requirement that names every item (each window type, each floor) is only covered if each one is answered.
A requirement with an "if" in it applies only when its condition applies. Say so, mark it partly covered and say what would settle it.
Do not fill a gap with a figure, a product or a date. The gap list says what is missing and where it belongs.
A coverage list helps you prepare a response. The reviewer, the architect or the owner decides whether it meets the contract.

The scoring guide

Sample

Each template check has a criterion marked met or not met; a person must still make the handed checks. (The guides in Quality rate a whole piece of work on three levels.) Under each one is how the example run scored.

Download the scoring guide (Markdown)

Every requirement is quoted word for word
A plain rule
Meets:Every requirement in the table is found word for word in the requirements.
Does not meet:A requirement has been reworded, or is not in the requirements word for word.
Example built from the before and after:Met
Every passage is quoted word for word from the document
A plain rule
Meets:Every passage is found word for word in the document, or the row says None found.
Does not meet:A passage has been reworded, or is not found word for word in the document.
Example built from the before and after:Met
Each requirement is marked covered, partly covered or not covered
A plain rule
Meets:Every requirement has exactly one of covered, partly covered or not covered.
Does not meet:A row has another word, such as mostly covered or met.
Example built from the before and after:Met
Every gap row is filled in
A plain rule
Meets:Every row under Gaps to close has the requirement, what is missing and where to add it filled in.
Does not meet:A row under Gaps to close has a blank or a dash in one of its three cells.
Example built from the before and after:Met
Every requirement in the gap list is in the requirements word for word
A plain rule
Meets:Every requirement quoted in the gap list is found word for word in the requirements.
Does not meet:A quoted requirement has been reworded or is not in the requirements.
Example built from the before and after:Met
The counts add up to the judgments
A second look by the AI
Meets:The numbers on the Result line match the judgments, and the gap list has one row for each requirement that is not fully covered.
Does not meet:A count on the Result line is wrong, or a requirement that is not fully covered has no row in the gap list, or a covered one has.
Example built from the before and after:Met
No gap is filled with a detail nobody gave
A second look by the AI
Meets:No row in the gap list states or suggests a figure, name, date or promise that is not in the requirements or the document.
Does not meet:A row fills a gap with a detail nobody gave, such as a guarantee length or a price.
Example built from the before and after:Met
You decide which gaps matter
You check this one
Meets:You read each gap, decided whether it matters to the person who set the requirements, and added the detail yourself from facts you hold.
Does not meet:A gap is ignored without a decision, or a detail is added that you cannot back.
Example built from the before and after:For your read

Example built from the before and after: met 7 of 7, plus 1 for your read

Learn how it works:Steps Adapting a template

Practice:Kinds of checks Scoring guides

How to write it:How to write an RFP response

Which one fits?

Use Review a draft before you send it when there is no list of requirements and you want a general second read of the draft.
Use Score work against a rubric when you have a rubric with levels and want a mark for each criterion, not a list of what is covered.
Use Pull key facts into a table when you want the facts from a text in a table, not a check that each requirement is covered.
Use Write a summary of a long document when you want a long document shortened for a reader, not a check that each requirement is covered.

Related templates

All for Construction project admin

Review

Fact-check against sources15 min
Every claim gets a verdict and a quote from your sources

Review

Remove personal information10 min
No listed detail is left in; nothing else was changed

Review

Reconcile feedback from three readers20 min
Each actual reader comment gets an answer; conflicts stay visible

Last run: October 17, 2026: Example built from the before and after (sample run)
Tools and versions: Example built from the before and after
What was checked: The files, against each tool’s import format, and 1 sample run, each check’s finding recorded.
Version: 1.0
What changed: First release.

Report a problem with this template How we test

Check every requirement is covered, for construction project admin teams

How it runs

The same job, with and without the template

One plain prompt

With this template

Gaps to close

Covered

Runs and scores

Example built from the before and after

Use This Template

Step 1 Chat Prompt

The steps, and the check on each

Step 1: List each requirement and what it asks for

Step 2: Find where each one is answered

Step 3: Judge each requirement

Step 4: Write the gap report

After the last step

What you need first

Ways to adapt it

Notes for construction project admin teams

The scoring guide

Which one fits?

Related templates

Review

Review

Review