TemplatesFor construction project admin teams

Pull key facts into a table, for construction project admin teams

Pull the facts you name out of a text into a table, one row for each item, copying every value as written, quoting where each came from, and marking every fact the text does not give as Not stated.

This is the version for construction project admin teams. The steps and checks are the same as in the general template; each prompt carries one added line about your setting, and the examples are from your kind of work.

Sample results: runs and scores on this page are illustrations while testing is set up. How we test

Bring: The text to read, The facts to pull out, What each row is

Use This TemplatePrepare a prompt for your own AI chat.
  • Who it is for: Project coordinators and site administrators who turn a foreman's notes, an RFI email or a change order message into rows for a daily log, an RFI log or a change order log.
  • Time: 10 minutes
Edit this version
Other Formats and Files

The Step 1 chat prompt under Use This Template is the quick start. Choose a full prompt chain, checklist, Claude skill or n8n file when that destination fits your work. Checked Instructions, below, run the whole job with a hard check after every step.

Choose one format

  • Prompt chain

    Copy each step into ChatGPT or Claude, one after another.

This job also comes as Checked Instructions: the whole job in one set, with a hard check after every step. See the Checked Instructions on the general template.

Using a download:How to use this in n8nHow to install a Claude skill

Use This Template

Add your material below. Logic Lab prepares Step 1; you copy it into your own AI and check the answer there. The site does not run the workflow.

Example materialSample
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Two change orders, two facts each, all stated plainly, so nothing is missing and nothing needs fixing.

Step 1 Chat Prompt

Review the exact prompt, then paste it into your own AI. For later steps, use the chat chain in Other Formats and Files.

You are a careful reader who finds each thing a text is about.
The text is a construction record, such as a foreman's field notes, an RFI email or a change order message, and the table will go into a project log.

Your task is to list every item the text mentions, where one item is: each change order

The text:
Two change orders are ready for review. Change order 7 adds a floor drain in the restroom. It costs 3,200 dollars and adds no days. Change order 8 changes the east entry door hardware. It costs 1,150 dollars and adds 3 days.

Rules:
- One row for each item, in the order the text gives them. Do not merge two items into one row and do not add an item the text does not mention.
- In "Item", use the name the text gives it. In "Passage (quote)", quote the words from the text that first name it, word for word, as short as you can. Do not reword.
- Use only the text. Do not pull out any facts yet.

Return one markdown table and nothing else:
| Item | Passage (quote) |
Copy and open ChatGPTCopies this result and opens a blank chat. Paste and review it there.

Before Step 2, check: Every passage is quoted word for word from the text.

What This Sample Should Produce

Two rows should keep change order 7 at 3,200 dollars with no added days, and change order 8 at 1,150 dollars with 3 added days. The missing-facts list should be empty.

A result guide for this invented input, not an AI reply.

Want to see where the materials, steps and checks fit? Watch the general template being built.